01
Branch by leave type
Route each type to its own section. Sick leave can ask for a note, parental leave for dates that matter, annual leave for cover, without showing any of them to everyone.
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Time Off Request Form
A time off request form replaces the leave email. It asks for the same fields every time (type of leave, start and end date, who is covering) so a request can be approved without three follow-up questions.
Opens the new-form flow, where the template picker is waiting. Free plan: unlimited forms, 100 responses a month.
The record is the real benefit. An email thread is not an audit trail; a list of dated, structured submissions that exports to CSV is.
When to use a time off request form
- Annual leave, sick leave, and unpaid leave requests
- Small teams without an HR system, or one nobody enjoys using
- Contractors and part-time staff outside the main HR tool
- Study leave, parental leave, and anything needing supporting documents
Example questions
What to put on the form.
A starting point, not a rulebook: every question below is a real Questionful question type, and all of them are editable once the form is in your account.
| Question | Question type |
|---|---|
| Your name | Short answer |
| Type of leave The branching question, sick leave asks different things to annual leave | Dropdown |
| First day off | Date |
| Last day off | Date |
| How many working days is that? | Short answer |
| Who is covering your work? | Short answer |
| Anything scheduled during that period? | Paragraph |
| Supporting document Paid plans, a sick note, for example | File upload |
How Questionful helps
Building it, step by step.
02
Notify the approver immediately
Email notifications go to up to ten addresses on submit, so the request reaches the manager without being forwarded.
03
Give the requester a copy
Turn on the emailed copy and the person keeps a timestamped record of exactly what they asked for.
04
Keep the register
Export to CSV for payroll, or push each request to Zapier or Make so it also lands in your calendar or spreadsheet.
Tips
What makes the difference.
- Ask for start and end dates as date questions, never as free text.
- Add a "who is covering?" question. It is the one detail approvals stall on.
- Do not build approval logic into the form. Approve in email or chat and keep the form as the record.
- Set a notice-period expectation in the intro rather than policing it in validation.
- Export monthly for payroll instead of forwarding individual requests.
FAQ
Time Off Request Form questions.
Can the form handle approvals?
Not as a workflow. There is no approval routing or status field. The form captures the request and notifies the approver; the decision happens in email or chat, and the export is your record.
Can staff attach a sick note?
Yes, with a file upload question on a paid plan, 25 MB per file, stored encrypted on EU infrastructure with signed download links.
Can different leave types ask different questions?
Yes. Make the leave type a dropdown and route each choice to its own section.
Does it calculate the number of days automatically?
No. There are no calculated fields. Ask for the working-day count as a short answer, or work it out from the two date questions on export.
Keep reading
The features behind it, and where to go next.
Feature
Conditional Logic & Form Branching
Route each answer choice to its own section, so people only see what applies.
FeatureForm Webhooks
Every response POSTed as JSON to any endpoint, signed if you want it.
FeatureForm Question Types
19 types, including specialist ones most builders skip.
TemplateWork Request Form
Structured intake for internal or client work, routed by request type.
TemplateEmployee Feedback Form
Anonymous pulse checks, 1:1 prep, and exit interviews.
TemplateJob Application Form
Structured candidate intake with a CV upload and screening questions.
Use caseInternal Workflows
Turn recurring internal requests (time off, IT tickets, purchase approvals) into structured forms with a real audit trail.
Ship your time off request form today.
Unlimited forms and 100 responses a month, free. Paid plans from €19.
No credit card required.